Exhibitor Service Manual

Additional services for storing exhibit materials that may need to be accessed during the event and that cannot be stored within the booth.

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Shipments must be received at the Advance Warehouse no later than February 4, 2026.

Use these labels to ship your freight and/or your hanging sign to the Advance Warehouse.

Please fill out this form if you want to add an affiliated company to your booth. Submit prior to Friday, January 9, 2026 to be included in printed materials.

View packages for flat screen tv's, monitors, audio equipment, computers & laptops, and video players.

Basic Furniture Packages are available for all booths 225 sq. ft. and below.

Booth labor is available to assist with unpacking, Installation and Dismantle of your booth and packing of your exhibit properties and materials after the show.

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All booth security orders have a four (4) hour minimum.

The deadline to place catering orders is Friday, January 16, 2026.

Cleaning is not included in your booth package.

Customize your booth with options from PACK EXPO Services.

View custom furniture options for your booth.

Use these labels to ship items directly to the show.

All Bills of Landing (BOL) must contain this information before they can be accepted for driver check-in. Certified weight tickets will be required.

Any bulk trash left in your booth will incur a removal charge.

View electrical package information, outlet placement and general Electrical FAQs.

Your order with full payment along with a floor plan indicating main power location and distribution points, if applicable, must be received prior to January 7, 2026, to receive Advance rates.

View the Engineering Stamp FAQs.

Exhibitors who choose to utilize an EAC and/or any third-party independent contractor or subcontractor must complete the EAC Registration process by January 7, 2026. Exhibitors must complete the EAC Registration Form. EACs may not register themselves.

View detailed guidelines including exhibitor rights, booth setup instructions, union labor rules.

Use this guide as you plan to ship your materials and machinery to PACK EXPO East!

Union labor and/or official contractors are required for certain aspects of your exhibit handling. Please review the Exhibitor and Official Service Contractor Information and Union Jurisdiction Rules to aid in a smooth and efficient move-in and move-out.

Order early to receive discount pricing and your floor selection. Contact PACK EXPO Services at pes.service@packexposervices.com if you do not see your booth size listed under Standard Carpet.

All materials and plants available on a rental basis only, except for cut flower arrangements.

Information on advance planning, machinery skids removal, and on-site execution. Forklift equipment is not required for unloading and loading your trucks.

View furniture and accessories rental catalog. Any custom furniture items ordered less than 2 weeks prior to exhibitor move-in are not guaranteed to be in stock and/or available.

Order by the discount deadline to receive the advance rate. Please adhere to the setback rules listed in the Show Rules and Regulations when ordering your showcases.

Any logo or graphics facing a neighboring exhibit (including a neighbor behind you) must be set back at least 10’ from the adjacent booth(s).

All Hanging Sign paperwork must be submitted to PACK EXPO Services for approval by December 15, 2025.

Hanging sign labor and equipment information and cost.

All hanging signs must be sent to the Advance Warehouse and must arrive by February 4, 2026.

Log into the Exhibitor Resource Center to place your order.

This form must be completed by Wednesday, January 7, 2026 if you are hosting an event in your booth.

Exhibiting companies are required to provide a certificate of insurance to PMMI that meet the insurance coverage requirements.

Complimentary Wi-Fi will be available in the exhibit hall. If you plan to demonstrate or present products in your booth, a hard-wired internet service should be ordered.

If you need to place a current order for an LED wall or any rigging services, please order the Intent to Have an LED/Video Display.

Review this guide to determine when to place an order for labor.

Maximize your lead retrieval return on investment with XPress Leads.

All vehicles, including cars, with materials for delivery, must check-in at the marshalling yard.

Material handling (drayage) is the process of receiving your materials or equipment either at the advanced warehouse before the show or at show site.

View the full list of official domestic and international shippers.

Each outbound shipment must have a completed Material Handling Agreement (MHA) in order to ship materials from the show. Complete the Material Handling Agreement form through the Exhibitor Resource Center under the "Order Booth Services" tile.

The terms and conditions are part of the Contract between PACK EXPO SERVICES, INC. and you, the EXHIBITOR. Please familiarize yourself with the Terms & Conditions available through the Exhibitor Resource Center.

Learn more about the requirements for Personally Operated Vehicles for PACK EXPO East.

An authorized Credit Card MUST be on file with PACK EXPO Services before any goods or services are rendered regardless of your method of payment.

Refer to the PCC Safety & Emergency Procedures for a full list of building policies and safety guidelines.

The Perspective Series is a line of exhibit rentals offered by PACK EXPO Services for 10' and 20' booths. This can be a great choice for a first-time exhibitor.

Includes services: Exhibit Photography Packages, Videography, Event Photography Services and Product Photography.

Complete your order for plumbing by January 7, 2026 to receive the Discount Rate.

PACK EXPO Services Portable Solutions (for purchase) offers a quick and cost-effective solution to showcase your booth.

Orders for refrigerated displays must be placed by Tuesday, February 3, 2026.

Scooters are available for rent through Scootaround.

Information about booth layouts, exhibit hall hours, shipping, and more.

The Rules & Regulations are an integral and binding part of the show and exhibitor contract.

PACK EXPO Services can accept art created with ADOBE Creative Suite, Illustrator, InDesign, and Photoshop. Final approval of graphic proof must be received by the deadline date or expedite fees will apply.

Each rental includes header, lights, installation and dismantle labor. You pay no design, shipping, or material handling fees. Designer versions include custom graphics.

Complete the Target Change Request form by Wednesday, January 7, 2026 to request a change in your move-in/move-out schedule. Requests are not guaranteed.

Assigned dates and times for each exhibitor to install (move-in) and dismantle (move-out).

To determine your assigned target date/time, find your booth and match the color to the key.

To determine your assigned target date/time, find your booth and match the color to the key.